---
title: "Graduation Letter"
type: "wiki"
space: "Convocation"
author: "Gerald Encabo"
created: 2021-11-08T19:36:06Z
updated: 2026-10-14T13:47:51Z
tags: ["convocation"]
url: "https://students.senecapolytechnic.ca/spaces/132/convocation/wiki/view/2171/graduation-letter"
---

# Graduation Letter

### **About Graduation Letters**

A graduation letter verifies that you have graduated from Seneca.

A graduation letter will include the following information:

- name of the program
- year of graduation \(completion term and conferral date\)
- duration of the program
- credential completed \(diploma, advanced diploma, certificate, graduate certificate, degree\)
- name, student ID, date of birth

A graduation letter can be used for the following purposes:

- post-graduation work permit \(PGWP\) application
- job application
- application to another postsecondary institution

#### **Definition of dates on Graduation Letters**

- **Completion Term:** The academic term during which a student was enrolled in their final program requirements.
- **Conferral Date**: The official date on which the credential is recognized as being awarded by the institution. Conferral dates are fixed dates, set by the institution and are assigned based on when a record is processed for graduation within a particular time frame. In some cases, the conferral date may come before the status date.
    - April 30 - typically assigned to records processed from March to June
    - August 31 - typically assigned to records processed from July to October
    - December 31 - typically assigned to records processed from November to February

- **Status Date:** The date on which the institution officially confirmed that the student had met all requirements for graduation and recorded the student's graduation status on their academic record. This date may be later than the completion term and conferral date if additional reviews, grade or milestone updates, or other administrative processing was required.

#### **Requirements for a Graduation Letter to Be Processed**

- your graduation status must reflect Program Completed in Student Home
- your student account must be in good standing \(no fees owing\)

#### **Timing Considerations for Graduation Letters**

If you are eligible to graduate at the end of the term your graduation letter will be available by noon on the day final grades are available.

If your graduation status is not yet updated, please allow at least three business days for processing from the time your record is updated.

#### **How to Access Your Graduation Letter**

Once your graduation letter has been processed, it will be available on [Student Home](https://studenterp.senecacollege.ca/psp/ps/?cmd=start):

1. Select the “Communication Center” tile

![Graphical user interface
Description automatically generated](https://students.senecacollege.ca/attachment?file=%2BrBQSqkIiBwOUBgaxL%2BKqw%3D%3D)
2. Select “Registration” from the menu

![Graphical user interface, text, application, email
Description automatically generated](https://students.senecacollege.ca/attachment?file=ejsl2G66VrUQwscxd856qA%3D%3D)
3. Select the Graduation Letter from the list

![Graphical user interface, application
Description automatically generated](https://students.senecacollege.ca/attachment?file=rrgfdwpikLf8CXUkrcUS4A%3D%3D)
4. The letter will open up in a new tab/window as a PDF file. If you have pop-ups disabled, please ensure you enable pop-ups temporarily or allow pop-ups for [Student Home](https://studenterp.senecacollege.ca/psp/ps/?cmd=start).

#### **International Students**

If you are eligible to graduate and are in the process of applying for your post-graduation work permit \(PGWP\), please visit the [federal government’s Work in Canada After You Graduate web page](https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/work/after-graduation/about.html) for more information.

Before you can apply for a PGWP, you will need:

- an official graduation letter that confirms you’ve completed your program of study
- an [official transcript](https://students.senecapolytechnic.ca/spaces/134/important-forms/wiki/view/2122/transcripts) or a copy of your transcript

## Attachments

- [image_84075243041667866590845.jpg](https://students.senecapolytechnic.ca/attachment?file=ejsl2G66VrUQwscxd856qA%253D%253D)
- [image_42052577751667866590845.jpg](https://students.senecapolytechnic.ca/attachment?file=rrgfdwpikLf8CXUkrcUS4A%253D%253D)
- [image_6367065531667866590845.jpg](https://students.senecapolytechnic.ca/attachment?file=%252BrBQSqkIiBwOUBgaxL%252BKqw%253D%253D)