It is anticipated that the students in the School of ECE, act as representatives of the Seneca community. They will consistently maintain a high level of professionalism, in the classroom, in placements and with their colleagues, staff and professors.
It is important that all students read this Resource Guide prior to the beginning of the semester as it contains pertinent information about student and academic policies. It is also a good resource to return to for questions, which may arise during your Seneca Polytechnic experience.
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Seneca Academic Policies
Visit our Policies page for a full list of Seneca's policies.
Important Academic Dates | Important Academic Dates | Seneca Students (senecapolytechnic.ca)
The purpose of this policy is to define the standards for assigning grades to recognize student achievement in a course and program. This policy applies to all Seneca courses. Please familiarize yourself with Seneca’s Grading Policy.
Letter Grade
Grade Point Value
Percentage Grade
A+
4.0
90% to 100%
A
80% to 89%
B+
3.5
75% to 79%
B
3.0
70% to 74%
C+
2.5
65% to 69%
C
2.0
60% to 64%
D+
1.5
55% to 59%
D
1.0
50% to 54%
F
0.0
0% to 49%
DNA (Registered, did not attend, did not officially withdraw)
N/A
Program GPA: The grade point average includes all graded courses identified to meet program Term GPA: This is the grade point average of all graded classes in a term. Cumulative GPA: The grade point average of all graded courses for all terms.
Academic standing is issued at the end of each term under one of the following categories:
GOOD - Assigned to students who have achieved or exceeded all school and program standards. This includes a term GPA equal to or greater than 2.0 and having failed no more than one course in the term.
SATISFACTORY - Assigned to students who have achieved a term GPA equal to or greater than 2.0 and having failed two or more courses in the term.
PROBATIONARY - Assigned to students who have achieved a term GPA of less than 2.0 or who have failed three or more courses.
WITHDRAWN - May be assigned to students who do not achieve satisfactory academic standing for two consecutive terms.
Students who choose to drop a course without academic advisement from the student adviser may jeopardize their progression in the program.
Day 10 (Week 3) – Courses dropped by this date will not appear on the transcript. This can be done independently on Student Centre or by a student adviser. If dropped by Day 10 you are eligible for a refund.
Day 45 (Week 9) - Courses dropped by this date will receive a Did Not Complete (DNC) code on the transcript. This does not affect the Grade Point Average (GPA). Only a student advisor can assist with dropping of courses after Day 10.
Week 10 and beyond – Courses cannot be dropped after week 10, the transcript will reflect the earned grade. This will affect the Grade Point Average (GPA).
To facilitate high quality learning and foster a sense of professionalism and community, you are expected to attend all classes, be punctual and participate fully.
Faculty may allocate supplementary work to students who are not attending classes- this supplementary work will be assessed to determine if the student is meeting the course leaning outcomes. If you are given supplementary work and you do not complete it, or if it has not been completed successfully - you may - at the discretion of the faculty- not achieve a passing grade.
Exceptional circumstances to the attendance requirements will only be considered provided appropriate official documentation is supplied and you pass all assignments and tests/exams. When facing extenuating circumstances, ongoing communication between students and faculty is highly recommended.
Attendance is mandatory for any scheduled in-class presentations or tests.
If you are absent from class, it is your responsibility to
Absences during scheduled tests/exams and presentations require official documentation dated the day of the absence or prior, submitted in a timely fashion. Failure to meet these requirements will result in a failing grade. You need to notify the professor before the scheduled test or presentation if you cannot attend.
If you expect to miss class time because of religious observances, you should notify your professors in advance. Attendance records will then be marked RO. RO will not be counted as absences. It is your responsibility to arrange with the professor (prior to the day of the RO) alternate ways to cover the subject content.
Please read the following items carefully as they pertain to your role and responsibilities:
Professionalism
Early childhood education is an important, recognized, regulated and relationship-focused profession. Therefore, all students are expected to demonstrate a serious and committed attitude towards their studies. Students should attend classes regularly and participate during classroom activities. During class time, students are expected to remain focused on the goal of the class and display professional courtesy to other members of the class including students, professors and guest speakers. During group projects and activities, students are expected to contribute equally and in ways that support to the group. Students are also expected to check their course Blackboard Sites and Seneca email accounts regularly.
Creating a Climate of Respect and Relationship
Building knowledge collaboratively, (social constructivism) is the theoretical cornerstone of the School of ECE programs. To be consistent with that philosophy, the program supports the creation of a culture of respect and collegiality among faculty, students and staff. We encourage students to work together in a collaborative atmosphere. Students are expected to demonstrate respect by keeping appointments to be on time for classes, to be respectful in listening to diverse perspectives and to each other, and to be clear and sensitive in communications. If a student knows that they are going to miss a class or a group meeting or be late for whatever reason, it is respectful to contact the professor.
Confidentiality
In the our programs, personal information is often shared in class. Sharing one’s opinions and experiences is encouraged and is viewed as a component in individual and collective learning. The expectation is that personal sharing/disclosure be respected and that issues of a personal nature will remain within the group/classroom. Students are encouraged to practice the principles of privacy and confidentiality as practiced in the field of early childhood education.
Some assignments will require the collection of confidential information of children and families. Appropriate procedures for the collection of confidential information will be followed in your class and will be detailed as part of your course outline.
When classes take place virtually, students who live with others, should wear headphones to maintain confidentiality.
Communication
Please communicate with your professor to discuss course content and the application of those ideas in the field of early childhood education. If you are having trouble completing an assignment or would like more information about a particular topic, your professor will be able to guide you. Please contact your professors by email or during their office hours.
Professors/Instructors have academic qualifications and professional experience to teach at the post-secondary level. They teach in ways that enrich your learning. They will:
Academic Coordinators are faculty members who have an overview of the program. They can give you advice about the program and your progress.
They can help with academic advice on issues such as:
Student Advisers provide information to students about services students can access throughout the College. If you need advice about which department or person you should contact, the Student Adviser should be able to help you. As well, your Student Adviser can answer routine questions concerning:
Field Placement Liaisons will be your Seneca College contacts for all field placement activities and inquires. They will support and visit you at community placements and evaluate your progress in your field placement courses. They will let you know when and how you can contact them throughout the semester. Your Field Liaison will work with you to support your success.
Chairs are administrators at Seneca Polytechnic who provide academic leadership in their departments. Our Chair is another person who can support you within the department. If you have a concern that involves course work or field placement, you should contact your professor however, if the matter cannot be resolved, you could contact the Chair of the School of ECE. Additionally, if you have any concerns about safety in the classroom or online, you should contact the Chair immediately.
The Dean is responsible for all the programs in the Faculty of Community & Health at Seneca Polytechnic at both King and Newnham.
Handle Your Own Interactions: Try to manage your communications with professors and staff on your own. It’s a great way to build independence and confidence.
Consent for Sharing Information: If you want Seneca to share your information with your parents, you need to give your consent. This is usually done by filling out a Consent to Release Information form from your Seneca email.
Academic Records: To release your academic records to your parents, complete the Consent to Release Information form. This form can also be used by other departments if needed.
Parental Contact: If your parent contacts Seneca staff, make sure you’ve given your consent for them to share any information. It’s important that you’re included in these communications, especially in email replies.
Meetings and Emails: If your parent is joining a meeting or email conversation, remember they are there to support you, not replace you. Stay involved in the communication process.
Confirm Consent Privately: Before any meeting with your parent, confirm your consent privately with the staff. Make sure you know what information will be shared during the meeting.
These tips can help you navigate involving your parents while maintaining your independence and ensuring your privacy.
You can grant third party persons and institutional access to your Seneca Polytechnic records by following these steps:
Seneca’s Freedom of Information and Protection of Privacy Act personal information collection notice.
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